The Technical Assistant shall have the following qualifications:

• Secretarial education or equivalent training and experience;
• Good command of the English language;
• Excellent typing skills;
• Excellent knowledge of computer programs;
• Good communication skills as well as the ability to work within a team.

The Technical Assistant in the Technical Department is responsible for:

• Following up of general correspondence;
• Ensuring that the mail including ships certificates are being forwarded to the ships regularly and in accordance with the Technical Department Manual and Office Manual.
• Providing Administrative support for the Technical Superintendents and Fleet Managers;
• Updating the system with the Technical Monthly reports received from the ships;
• Ensuring that the vessels command is kept updated with regards to Management Team Letters;
• Take and distribute minutes of meetings as assigned by the Senior Secretary;
• Maintaining the visit planner in CAPE up-to-date;
• Maintaining assigned KPI (s) in CAPE;
• Being adequately conversant and effectively implement the Company’s Management System;
• Promoting and supporting efforts for continual improvement;

• Participating, undertaking and executing special secretarial and/or other tasks related to Technical Department with direct instructions from the Senior Secretary, Fleet Managers and the  Technical Director;
• Circulating and filing attendance reports with all supporting documents in CAPE and in the shared drive;
• Handing over and maintaining log of the emergency mobile phone;
• Administrating the issued Management of Change  & Risk Assessment;

 The Administrative Assistant is accountable to the Senior Secretary.