Operations
Strategic Procurement & Supply Chain Officer
JOB DESCRIPTION
- Coordinating visit requests from Suppliers
- Providing Administrative Assistance to the Strategic Procurement & Supply Chain Manager.
- Participating in undertaking and executing special tasks/projects as requested by the Management
- Maintaining the Department filing systems
- Maintaining a customer complaints log
- Maintain database of contracted Supplier’s details (incl. Supplier Request Form)
- Maintain a database of evaluations received from Members on contracted Suppliers
- Ensuring that all Member and Supplier agreements are filed, archived and available at all times
- Maintain Department Working List with updated information on all Members/Clients/vessels/contracts.
- Responsible for collecting all fleet changes of Members and submit to Strategic Procurement & Supply Chain Manager for further action.
- Ensuring that the vessels information and fleet lists of Members are kept updated and circulated to relevant parties
- Ensuring distribution lists are up to date and available at all times
- Assist Strategic Procurement & Supply Chain Manager in preparing all tender documents, ensuring inclusion of anti-bribery and compliance clauses in line with GENPRO’s ABMS and Supplier Code of Conduct.
- Take and distribute minutes of meetings
- Support statistics and analysis related to contract utilization and supplier performance
- Collect, develop, analyze and report statistical data to Strategic Procurement & Supply Chain Manager reflecting activity with contracted suppliers.
- Prepare and maintain benchmarking records between suppliers/potential suppliers upon request.
- Promote a culture of compliance and integrity within the Strategic Procurement & Supply Chain Department by supporting ABMS awareness, reporting any observed non-compliance, and assisting in the implementation of anti-bribery controls.
Education, Experience, Training and Special Skills:
(The qualification requirements are the minimum requirements)
- A College or University degree and/or at least 3 years relevant work experience in a similar role in the maritime industry
- Proficient in Microsoft Office programs, such as Excel
- Pays careful attention to detail and strong emphasis on accuracy
- Good organizational skills and ability to work within a team
- Ability to handle multiple projects simultaneously to meet goals and deadlines
- More than 1 years related experience and/or training in the fields of Procurement (preference in shipping)
- Excellent command of the English Language (any additional languages will be considered as an advantage)
