Purchasing Officer Assistant

Why we need you: You’ll play a key role in ensuring the smooth procurement and delivery of catering provisions, while maintaining high standards of quality and cost-effectiveness.

The Purchasing Officer Assistant shall have the following qualifications:

• Culinary educational background.
• Previous working experience as a Chef or Chief Cook onboard.
• Proficiency in MS Office and general computer literacy.
• Excellent written and verbal English communication skills.
• Strong organizational and problem-solving skills.
• Willingness to travel.
• A proactive mindset with the ability to manage multiple tasks efficiently.
• A passion for the maritime industry.

The Purchasing Officer Assistant is responsible for:

• Informing the Fleet Supervisor about complaints, non-conformities, and discrepancies, and handling them effectively between vessels and suppliers.
• Reviewing requisitions submitted by vessels.
• Sending out inquiries for quotations to various approved suppliers.
• Issuing inquiries, analyzing quotations, and submitting recommendations to the Fleet Supervisor.
• Placing orders and arranging the safe and economical delivery of requested items to respective vessels at convenient ports.
• Evaluating supplier offers based on performance, approved supplier lists, pricing, quality, payment terms, and previous cooperation.
• Arranging transportation for catering provisions and other consumables.
• Checking related invoices for accuracy and payment processing.
• Conduct onboard visits in Shanghai and the surrounding areas.
• Preparing supplier comparison reports, benchmarking supplier performance, and maintaining performance records.
• Preparing customer review reports.
• Assisting with the monthly closing inventories process and ensuring vessel catering accounts are accurately updated.
• Performing other duties as assigned to support the department’s objectives.