Purchasing Administrator – MCTC

Key Responsibilities

• Report complaints and discrepancies between vessels and suppliers to the Fleet Supervisor and support their timely resolution.
• Maintain clear, professional, and effective communication with suppliers, clients, vessels, and internal stakeholders.
• Monitor the supply and delivery process and ensure all required documentation is properly maintained.
• Review and verify supplier and client invoices for accuracy and completeness.
• Monitor vessel performance and support departmental objectives while ensuring compliance with budgetary requirements.
• Manage the monthly inventory closing process and ensure vessel catering accounts are accurately updated.
• Prepare and maintain various templates, reports, and records, including:
  o Monthly catering reports
  o Customer review reports
  o Supplier comparison reports
  o Supplier benchmarking reports
  o Supplier performance records
• Organise and maintain documentation related to inquiries, purchase orders, and other purchasing activities.
• Ensure all purchasing and related records are properly secured and maintained with appropriate confidentiality.
• Perform administrative activities in accordance with the Integrated Management System (IMS) and remain updated on relevant policies and procedures.
• Support the department in maintaining efficient procurement and supply chain processes.
• Perform any other duties and responsibilities as assigned by the management.