Operations & Accounting Administrator
Qualifications & Experience
- Diploma or degree in Business Administration, Accounting, Finance, or a related field.
- Previous experience in administration, bookkeeping, accounts, or operations support.
- Excellent command of English (both written and verbal) is essential for daily collaboration with the overseas headquarters.
- Strong proficiency in Microsoft Excel and Microsoft Office applications.
- Experience with databases, ERP systems, or financial systems would be advantageous.
- Aviation, procurement, or logistics industry experience is an advantage but not essential.
Skills & Competencies
- Strong organizational and administrative skills.
- High level of accuracy and attention to detail.
- Good numerical and reconciliation abilities.
- Ability to manage multiple tasks and deadlines simultaneously.
- Strong communication and interpersonal skills.
- Proactive and solution-oriented mindset.
- Ability to handle confidential financial information with discretion.
Key Responsibilities
Invoice & Data Administration
• Receive, file, and organise all incoming supplier invoices and related documentation.
• Maintain accurate electronic and physical records of invoices and supporting documents.
• Update fuel and ground handling databases with invoice information in a timely manner.
• Verify data accuracy and ensure all records are up to date.
Operations Support
• Update fuel and handling databases daily with clients' flight schedules and operational information.
• Support the smooth execution of aviation procurement and operational processes.
• Assist in maintaining accurate operational records and reporting systems.
Billing & Recharge Processing
• Initiate the customer invoice recharge process based on supplier invoices and operational data.
• Prepare recharge documentation for review and approval by authorised personnel.
• Ensure all recharge information is accurate and complete before submission for approval.
Finance & Reconciliations
• Perform debtor and creditor reconciliations.
• Monitor outstanding receivables and payables.
• Track overdue accounts and upcoming payment obligations.
• Assist with account queries and follow up on discrepancies with customers and suppliers.
• Support basic bookkeeping activities and financial record maintenance for CSP.
Administration & General Support
• Provide general administrative support to the CSP Operations team.
• Assist with reporting, document management, and internal record keeping.
• Support process improvement initiatives aimed at increasing operational efficiency.
• Undertake any other administrative and operational duties as assigned.
