Crewing Specialist HR: 16/23 – Columbia Cruise Services

Due to our continuous expansion, we are looking for the right individuals to strengthen and complement our team. This position will be based in Manila.

Your tasks:

  • Verifying seafarer qualification and certification; ensuring that all embarking crew and those onboard ships are complying with the company’s training and certification matrix.
  • Applying for different flag state endorsements according to vessel’s flag and respective flag state statutory requirements.
  • Issuing the joining documentation, i.e., seafarer employment agreements (SEA), letters of guarantee (LOG), e-tickets.
  • Monitoring the validity of SEAs and issuing contract extensions/addendums where applicable.
  • Liaising with crew accounts in relation to payroll and any queries related in respect thereof, i.e., upkeeping crewing database in terms of crew sign on/off dates.
  • Coordinating officers’ (de)briefings and following up on annual appraisals which are due.
  • Supporting daily crewing operational business i.e., sending crew changes, following up with ship & port agents’ queries.
  • Assisting in travel arrangements for embarking and disembarking seafarers, including booking flights, requesting e tickets , arranging hotel accommodation where applicable and liaising with the travel department.
  • Issuing Letters of Invitation (LOI) and any other supporting documentation for visa applications.
  • Ordering / supplying Cash to Master (CTM).
  • Following up on gen eral correspondence and providing assistance on any crew( ing) related issues. This includes handling and attending to individual seafarers’ requests /queries, direct or via manning
  • Maintaining the computerised system /crewing database, i.e., u pdating the seaman profiles.
  • Maintaining/collecting/filing records and documents i.e., end of month reports received from the vessel such as work & rest hours, disciplinary documentation, and/or any other relevant reports received from ship.
  • Computing/filing the minutes of departm ental weekly/monthly meetings.
  • Checking and forwarding of mail to the vessels.
  • Any other ad hoc administrational and/or operational duties and projects as assigned.

Career Opportunities

Join over 20,000 employees at a first-class company.
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