Due to our continuous expansion, we are looking for the right individuals to strengthen and complement our team. This position will be based in Manila. Reports and accountable to Head of QA. Reports to and is accountable to the Head of Crewing.
Qualifications:
- The Formal secretarial education or the equivalent training and working experience;
- A good command of the English language;
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular);
- Excellent time management skills and the ability to prioritize work;
- Working knowledge of STCW;
- Strong organisational skills with the ability to multi-task;
- Previous on board experience as admin assistant, marine admin or Purser is advantage.
Tasks:
- Handling administrative requests and queries from Hamburg CCS Crewing office;
- Assist in the preparation of regularly scheduled reports upon request;
- Develop and maintain a filing system on request (in Cape & Sharedrive);
- Checking & reviewing all concession staff certificates, prior embarkation;
- Maintaining of records and documents of ship’s Concession crew;
- Uploading all certs/documents into Cape re CCS crew;
- Uploading all certs/documents into Cape re Concession staff;
- Liaising with concession companies regarding crew changes and any certification anomalies;
- Assisting with statistical support for departmental KPI’s
